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Operations Manager

About AI4ALL

AI4ALL (artificial intelligence for all) is a new non-profit with the mission of bringing diversity and inclusion to artificial intelligence development, research, education and policy. The impact of AI on society is one of the more important questions facing humanity and we hope to drive the agenda that emphasizes AI’s potential to solve an incredibly diverse set of important societal problems. AI4ALL was founded by leading technologists including Dr. Fei-Fei Li, Director at the Stanford Artificial Intelligence Laboratory and Chief Science of AI, Google Cloud and seed funded by Melinda Gates (Pivotal Ventures) and Jensen Huang (CEO/Founder of NVIDIA). AI4ALL's core model is educating and supporting the next generation of diverse talent in AI through summer camps for underrepresented high school students at leading Universities including: Stanford, UC Berkeley, Princeton, Carnegie Mellon and Boston University. AI4ALL is tripling its impact in 2018 and is seeking a motivated individual who is passionate about our mission to manage the administrative and office needs during an exciting growth phase for the organization.

About the Position

This role, a new position beginning in 2018, will be responsible for managing the office and administration of the AI4ALL organization and supporting the Executive Director. The primary job duties include:

Administrative and Office:

  • Maintain the office condition and organize office operations and procedures
  • Manage administrative process for bringing on AI4ALL volunteers to support education programs
  • Address employees queries regarding office management issues (e.g. travel arrangements, benefits)
  • Support the planning for in-house or off-site activities, like program events, celebrations and conferences
  • Support the preparation for Board or funder meetings with the Executive Director
  • Coordinate, calendar key meetings, agendas and assemble materials for Executive Director

HR and Financial:

  • Manage and track contracts and coordinate payment with outside vendors, including: funders, high schools and Universities, service providers and office leasing
  • Manage payroll and accounting processes, ensure accurate and timely financial reporting and select and manage vendors supporting accounting, taxes, etc.
  • Oversee the onboarding process for new hires

Qualifications and Experience

  • Passion for the AI4ALL mission, vision and values
  • Two to three years of experience in administration and office management
  • Reliable, flexible and solutions driven
  • Strong time management, problem-solving and customer service skills
  • Excellent written and verbal communication skills
  • Strong interpersonal skills and the desire and ability to create positive working relationships with diverse constituencies
  • High level of integrity, ownership of work quality and ability to maintain confidentiality
  • Comfort with technology and competency in core computer skills, systems and software
  • Experience in nonprofits a plus
  • A degree is not required for this position: emphasis will be placed on skills and experience

EEO Statement

AI4ALL, a project of Tides Center, is an equal opportunity employer committed to hiring a diverse workforce at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.


Accommodations are available for applicants with disabilities in all phases of the application and employment process.

Learn more about AI4ALL:

Read stories from AI4ALL Alumni here

Hear from AI4ALL's Founders and Leadership:

“Computer Vision Leader Fei-Fei Li on Why AI Needs Diversity”- IEEE Spectrum

"Melinda Gates and Fei-Fei Li Want to Liberate AI from Guys with Hoodies" - Wired

“For More Diversity in AI, a Look to the Next Generation” - IBM thinkLeaders

“35 Innovators Under 35: Olga Russakovsky” - MIT Tech Review

Read More

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